Personal Executive Virtual Assistant

Role Overview

We are seeking a Personal Executive Virtual Assistant  (Admin, Outreach & Music Industry Support) to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration.

This role is not supporting a team or company — it is solely personal support for one founder,

helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload. The ideal candidate is highly trustworthy, proactive, strong in written communication, and

comfortable acting on behalf of the client in professional outreach and correspondence.

Key Responsibilities

Administrative & Executive Support

● Manage inboxes and written communications on behalf of the client

● Draft and edit emails, messages, and short-form written content

● Assist with scheduling, calendar coordination, and task follow-ups

● Support day-to-day administrative tasks as priorities shift

Outreach & Networking Support

● Conduct cold outreach via email, DM, or online platforms (no cold calling)

● Research and identify relevant:

○ Venues

○ Promoters

○ Industry contacts

○ Potential collaborators

● Initiate outreach using the client's name and accounts (not third-party profiles)

● Track outreach activity and responses

Research & Industry Support

● Research people, companies, and opportunities within the music and creative industry

● Compile findings into clear, actionable summaries

● Identify and organize contact lists for follow-up

Finance & Admin Assistance (Light Support)

● Assist with basic invoicing and financial admin

● Work confidently within spreadsheets (Google Sheets / Excel)

● Navigate and update records in Xero (experience preferred, not required)

● Support financial organization without full bookkeeping responsibility

Workflow & Collaboration

● Communicate via Slack

● Track tasks and projects in Asana

● Maintain clear documentation and task status updates

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Ideal Candidate Profile

• 3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VA
• Strong written communication and copy skills
• Highly organized, proactive, and detail-oriented
• Comfortable acting on behalf of the client with professionalism and discretion
• Trustworthy with access to accounts, passwords, and sensitive information
• Able to work independently and integrate deeply into the client's workflow

Tools & Software

• Required / Strongly Preferred
• Google Workspace (Docs, Gmail, Calendar, Sheets)
• Google Sheets or Excel (comfortable navigating spreadsheets)
• Nice to Have
• Xero
• Slack
• Asana

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Part-time: 20 hours per week

Preferred coverage: UK afternoon hours

○ Can include overlap with UK time or work while the client is offline

Flexible schedule with reliability and consistency

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Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

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